The Headcounts report shows the total attendance for every occurrence of each event, with an average. It's the quickest way to see whether your Sunday service is growing.
Record a headcount
You can enter a headcount in two places:
From the check-in screen: open the event, go to the Attendees tab, click Check in, open the actions menu and choose Add headcount.
From the event page: click the + on the Headcount card.
Enter the total number of people present (or use the + and − buttons) and click Save Headcount. For recurring events, each occurrence has its own headcount. You can change it at any time, even after the event.
⚠️ Note: The headcount starts at 0. Saving without entering a number records a headcount of 0, and the report shows that occurrence with a total of 0.
Read the report
Go to Calendar → Reports and click Headcounts.
Each event has its own section. Occurrences of a recurring event are grouped together.
The section header shows the number of occurrences and the average, for example 12 occurrences · Avg 134.
The table lists the Date and Total headcount of each occurrence.
The report shows 10 events per page.
How totals are worked out
When a headcount was recorded, the total is the headcount.
When no headcount was recorded, the total is the number of people who checked in.
With Only members or Only visitors selected, the totals count only matching check-ins and ignore headcounts.
💡 Tip: For big services, record a headcount every week and use fast check-in (QR) for the people you want to know by name. The Headcounts report then shows your real attendance, and the Attendees report shows who was there.
Export it
Click Export and choose PDF or Excel file (CSV).
Still need help? Start a chat with us.