How attendance works in Gracely
Gracely gives you three simple ways to track attendance:
A quick headcount for total numbers
Individual check-ins when you want to know exactly who came
QR self check-in, where people check themselves in from their own phone
Use one or more, depending on the event.
Tracking with headcount
Headcount is perfect for large services where you don't need to check people in one by one.
Open the event from the Calendar.
Go to the Attendees tab and click Check in to open the check-in screen.
Open the actions menu and choose Add headcount.
Enter the total number of people present.
Click Save Headcount.
The headcount saves with the event and can be updated anytime, even after the event ends. You can also click the + on the event's Headcount card.
Tracking with check-in
Check-in is ideal for small groups, Bible studies, classes, and any event where you want a record of who attended.
Open the event from the Calendar.
Go to the Attendees tab.
Click Check in. This opens the check-in screen, the same kiosk-style screen used for self check-in.
On the check-in screen you'll see attendees grouped into status tabs:
All members
Not checked in
Checked in
Secure checked in (only shown when secure child check-in is enabled for the event)
Checking people in
To check people in, you can:
Click Check in next to a person's name
Use the search bar to find someone fast
Switch to Kiosk Mode for self check-in at the door
Let people check themselves in by scanning the event's Fast check-in QR code (on the event's Details tab). Their check-ins appear here automatically. See Fast check-in: let people check themselves in with a QR code.
Each check-in is recorded instantly with a timestamp.
Editing or removing a check-in
Find the person in the Checked in list.
Click the three dots next to their name.
Remove or adjust the check-in.
Changes save immediately.
Attendance history and reports
Attendance stays linked to the event. To see it across events, go to Calendar → Reports:
Attendees: who came to each event, including first-time visitors
Headcounts: totals and averages for each event
Not seen recently: people you haven't seen for 2 weeks or more
You can filter by period, attendee type and event, and export as PDF or CSV. See Attendance Reports: see who came, headcounts and who you haven't seen.
Best practices
Use headcount or the fast check-in QR code for Sunday services
Put the fast check-in QR code on your slides, a sign at the door, or stickers on the chairs
Use check-in for groups and recurring events
Enable Kiosk Mode for faster, hands-off check-ins
Check Not seen recently each week and reach out to people who've been away