How attendance works in Gracely
Gracely gives you two simple ways to track attendance:
A quick headcount for total numbers
Individual check-ins when you want to know exactly who came
Use one or both, depending on the event.
Tracking with headcount
Headcount is perfect for large services where you don't need to check people in one by one.
Open the event from the Calendar.
Go to the Attendees tab and click Check in to open the check-in screen.
Open the actions menu and choose Add headcount.
Enter the total number of people present.
Click Save Headcount.
The headcount saves with the event and can be updated anytime with Update Headcount, even after the event ends.
Tracking with check-in
Check-in is ideal for small groups, Bible studies, classes, and any event where you want a record of who attended.
Open the event from the Calendar.
Go to the Attendees tab.
Click Check in. This opens the check-in screen, the same kiosk-style screen used for self check-in.
On the check-in screen you'll see attendees grouped into status tabs:
All members
Not checked in
Checked in
Secure checked in (only shown when secure child check-in is enabled for the event)
Checking people in
To check people in, you can:
Click Check in next to a person's name
Use the search bar to find someone fast
Switch to Kiosk Mode for self check-in at the door
Each check-in is recorded instantly with a timestamp.
Editing or removing a check-in
Find the person in the Checked in list.
Click the three dots next to their name.
Remove or adjust the check-in.
Changes save immediately.
Attendance history
Attendance stays linked to the event, so you can use it later for:
Reporting and metrics
Member engagement tracking
Ministry planning and follow-ups
You never lose historical attendance data.
Best practices
Use headcount for Sunday services
Use check-in for groups and recurring events
Enable Kiosk Mode for faster, hands-off check-ins
Review attendance after events to spot trends