🎬 Watch the 30-second video: Events: How to create an event with registration

🎬 Watch the 30-second video: Calendar: How to create a weekly service

Creating an event in Gracely takes just a minute. This guide walks through every option so you can set up one-off events or recurring services with confidence.

Step 1: Open the calendar

Go to Calendar from the left sidebar.
Make sure you are on the month, week, or day view you want.
Click Create event at the top of the page.

This opens the Create Event modal.

👉 Log in to Gracely to follow along.

Step 2: Add basic details

Name of the event
Enter a clear, recognizable name (for example: Sunday Worship Service).
+ Add description (optional)
Add an agenda, notes for attendees, or special instructions.
Event calendar
Choose which calendar this event belongs to (Main Calendar, Youth Team, Prayer Team, and so on). The default is Main Calendar. This helps with filtering and visibility.

Step 3: Set date and time

Event start and Event end
Pick the date and time for the event.
This is an all day event
Turn this on for events with no specific time.
Repeat
The repeat dropdown under the dates defaults to Does not repeat. Choose how often the event repeats:
- Does not repeat
- Daily
- Weekly
- Bi-Weekly
- MultiWeekly (several weekday positions each month, for example the 1st and 3rd Sunday)
- Monthly
- Monthly by Weekday (for example, the 2nd Sunday each month)
- Yearly

Perfect for recurring services, meetings, or classes.

Step 4: Choose the location

Location Type
- Custom Location: Enter an address or description manually.
- Room: Select a room already set up in Gracely (with capacity and setup info).
Event location or Select Room
Type the address, or pick the room from the list.

Using rooms helps avoid double-bookings and keeps schedules clean.

Step 5: Configure event options

Limited seats
Turn this on to cap attendance.
Enable secure child check-in
Turn on guardian drop-off with pickup codes and printed labels.
Note: Secure child check-in is a Pro feature. If you are not on Pro, turning it on prompts an upgrade and the toggle stays off — but you can still check children in plainly using regular check-in on any plan.
This is a paid event.
Enable if tickets are required. When enabled, you can:
- Add ticket tiers (price, name, quantity, availability)
- Allow in-person payments
- Decide who covers processing fees
Requires registrations
Enable this if attendees must register before attending (you can attach a Basic or Advanced registration form).

The event options at the bottom of Create Event: ① Limited seats ② Enable secure child check-in ③ This is a paid event. ④ Requires registrations.

Step 6: Create the event

Review all the details.
Click Create Event.

Your event appears on the calendar right away, visible to the right audiences.

The Event created! window then shows the event's QR code for fast check-in. Members and visitors scan it with their phone to check themselves in, and one code works for every occurrence of the event. You can download it right away, or find it later in the Fast check-in section of the event's Details tab. Paid events don't have fast check-in, so for those you'll just see a confirmation. See Fast check-in: let people check themselves in with a QR code.

Event created! shows the fast check-in QR code. ① Download for print, or use Download for slides (16:9) or Show full-screen.

Good to know

Events can be edited later if plans change.
Recurring events cut down on manual work.
Paid events and registration are optional and fully flexible.
Every event that isn't paid gets its own fast check-in QR code. Print it once and reuse it for every occurrence.