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Creating an event

Creating events in Gracely helps your church keep everyone informed, organized, and engaged. From Sunday services to paid conferences, everything starts from the Calendar.

Creating an event in Gracely takes just a minute. This guide walks through every option so you can set up one-off events or recurring services with confidence.

Step 1: Open the calendar

  1. Go to Calendar from the left sidebar.

  2. Make sure you are on the month, week, or day view you want.

  3. Click Create event at the top of the page.

This opens the Create Event modal.

Step 2: Add basic details

  • Name of the event
    Enter a clear, recognizable name (for example: Sunday Worship Service).

  • + Add description (optional)
    Add an agenda, notes for attendees, or special instructions.

  • Event calendar
    Choose which calendar this event belongs to (Main Calendar, Youth Team, Prayer Team, and so on). The default is Main Calendar. This helps with filtering and visibility.

Step 3: Set date and time

  • Event start and Event end
    Pick the date and time for the event.

  • This is an all day event
    Turn this on for events with no specific time.

  • Recurrence
    The recurrence dropdown defaults to Does not repeat. Choose how often the event repeats:

    • Does not repeat

    • Daily

    • Weekly

    • Bi-Weekly

    • MultiWeekly (specific weekdays, for example every Tuesday and Thursday)

    • Monthly

    • Monthly by Weekday (for example, the 2nd Sunday each month)

    • Yearly

Perfect for recurring services, meetings, or classes.

Step 4: Choose the location

  • Location Type

    • Custom location: Enter an address or description manually.

    • Room: Select a room already set up in Gracely (with capacity and setup info).

  • Event location
    Fill in the address or pick the room from the list.

Using rooms helps avoid double-bookings and keeps schedules clean.

Step 5: Configure event options

  • Limited seats
    Turn this on to cap attendance.

  • Enable secure child check-in
    Turn on guardian drop-off with pickup codes and printed labels.
    ​Note: Secure child check-in is a Pro feature. If you are not on Pro, turning it on prompts an upgrade and the toggle stays off — but you can still check children in plainly using regular check-in on any plan.

  • This is a paid event.
    Enable if tickets are required. When enabled, you can:

    • Add ticket tiers (price, name, quantity, availability)

    • Allow in-person payments

    • Decide who covers processing fees

  • Requires registrations
    Enable this if attendees must register before attending (you can attach a Basic or Advanced registration form).

Step 6: Create the event

  1. Review all the details.

  2. Click Create Event.

Your event appears on the calendar right away, visible to the right audiences.

Good to know

  • Events can be edited later if plans change.

  • Recurring events cut down on manual work.

  • Paid events and registration are optional and fully flexible.

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