If it's your first time in Gracely
1. Navigate to the Events section:
Go to the sidebar and click on Events
2. Create a new event:
Click the Create new event button
3. Add your event's basic information:
Date & Time (optional: you can set up the recurrence)
Add the Title and Description, and if you want, upload your event image
In the final step, choose the Teams that need to participate as volunteers
Note: Once you assign teams, team leaders automatically receive an email instructing them to log in and assign volunteers. As an admin, you can also manually assign available volunteers
Step 4 & 5 it is not a required if you have already assigned teams when you created the event
4. Go to the Assigned Teams tab
After creating your event, click on it to view its details, then navigate to the Assigned Teams tab
5. Assign available teams:
Click Add team to assign your available teams to the event
6. Assign volunteers to events:
Once the teams are added, click the Assign Volunteers button at the top right
Select the available volunteers
7. Invite Volunteers:
Click Invite Volunteers once the team members are assigned. Volunteers will receive an email to confirm their availability
8. Confirmation:
Your selected volunteers will receive an email where they can mark their availability:
I can serve
I can’t serve
Final Note: Your volunteer scheduling is finished! We hope you have a great event!