Rooms and Resources let you track your physical spaces and shared equipment so events don't clash. Set them up once and Gracely helps prevent double-bookings.
Note: Rooms & Resources is a Pro feature.
Rooms
Rooms are the physical spaces in your church, like halls, classrooms, or meeting rooms.
How to Add a Room
In the left sidebar, open the Calendar group and click Rooms.
Click Create new.
In the Add Room modal, fill in the following fields:
Name (e.g. Main Hall, Room A, Youth Room).
Description (optional).
Capacity: The maximum number of people.
Setup: How the room is typically arranged.
Options include:Sanctuary Seating
Prayer Circle
Classroom Style
Fellowship Tables
U-Shape (Discussion)
Stage Presentation
Youth Lounge Setup
Requires Approval (optional): Enable if bookings need admin approval.
Click Save.
Your room is now available when scheduling events.
How to Edit a Room
Open Calendar → Rooms.
Find the room and click the three-dot menu under Actions.
Select Edit, update the details, and click Save.
How to Delete a Room
Open Calendar → Rooms.
Click the three-dot menu next to the room.
Select Delete and confirm.
Tip: If a room is already used in upcoming events, remove it carefully to avoid conflicts.
Resources
Resources are shared items used during events, such as microphones, projectors, speakers, or instruments.
How to Add a Resource
In the sidebar Calendar group, click Resources.
Click Create new.
In the Add Resource modal, enter:
Name (e.g. Microphones).
Description (optional).
Quantity Available.
Requires Approval (optional).
Click Save.
Edit and delete resources the same way as rooms, using the three-dot menu under Actions.
Why Rooms & Resources Matter
Prevent double-booking rooms or equipment
Know capacity limits before you plan
Keep teams informed and organized
Add approval flows where you need more control