Gracely Accounting helps your church keep the books in one place. Track every dollar by fund, record money in and money out, and turn it all into reports you can hand to your board.
⚠️ Note: Accounting is a Pro plan feature.
The building blocks
Accounts are where money actually lives. Your bank account, a savings account, or a cash box. You can also add liability accounts for things like a credit card or a loan.
Funds are what the money is set aside for. General Fund, Missions, Building Fund. Every transaction belongs to a fund, so you always know how much each fund holds.
Categories explain why money moved. Tithes and offerings on the income side. Utilities, salaries, and maintenance on the expense side.
Payees are who you pay or receive money from. Vendors, staff, service providers.
Step 1: Create your accounts
Go to Accounting → Accounts.
Click Add account.
Enter the account name and choose Asset or Liability.
Set the opening date and starting balance.
Click Create.
Use one account per real bank account or cash box. Your books should mirror reality.
💡 Tip: You can link each account to your real bank and pull transactions in automatically. See Connecting your bank account and syncing transactions.
Step 2: Set up your funds
If you already use Giving, your funds are already here. If not, create the funds your church tracks, like General, Missions, or Building.
Step 3: Add categories and payees
Open Payees & Categories.
Add income and expense categories with clear names.
Add your regular payees. You can give a payee a default category so future entries fill in faster.
Step 4: Record transactions
Open an account and go to Transactions.
Click Add entry and pick the type: Income, Expense, Transfer, or Check.
Choose the date, fund, category, payee, and amount.
Save. Balances update instantly.
See the full guide: Recording transactions: income, expenses, transfers, and checks.
If your account is connected to your bank, you can also click Sync to pull in transactions and review them instead of typing them by hand.
Step 5: Run your reports
Go to Accounting → Reports. You get four: Income Statement, Fund Balance Summary, Balance Sheet, and Transaction Detail. Pick a date range, filter, and export.
See the full guide: Understanding your accounting reports.
Best practices
Match accounts to real bank accounts.
Give every transaction the right fund. This is what makes your fund balances trustworthy.
Review reports monthly.
Keep personal and church money separate.
Still need help? Start a chat with us.