Accounts Tab
This is where you set up and manage all your financial accounts. Each account includes key financial details like type, fund connection, and balances.
Adding a New Account
To create a new account, click Add Account, then:
Account Name: Choose a clear name (e.g., Savings, Loan, General Fund).
Account Type:
Asset: Use for bank accounts, property, or possessions.
Liability: Use for loans, mortgages, credit cards — anything reflecting money owed.
Start Date: The date when you began tracking this account in Gracely.
Starting Balance: The account’s balance as of the start date.
Connect with Fund (optional): You can link the account to a specific fund (e.g., Missions Fund).
The system shows both the Start Balance and Current Balance, helping you monitor changes over time.
Payees Tab
The Payees section allows you to manage all entities your church pays regularly — from utilities to staff.
Default Payee Groups Include:
Church Staff & Clergy
Utility
Service Providers
Vendors & Suppliers
Charitable Organizations & Missions
Mortgage or Rent Payments
Insurance Companies
Subscriptions
You can add or edit payees under each category using the options menu.
Categories Tab
Categories are used to classify your income and expenses for reporting and tracking.
Default Categories Include:
Clergy Wages
General Expenses
General Offerings
Miscellaneous Taxes
You can add more categories based on your church's specific needs. These help you generate meaningful reports and organize transactions.
Best Practices
Use categories to classify income and expenses for transparent reports.
Keep payees updated for accurate financial tracking.
Reconcile balances periodically with your actual bank accounts.