🎬 Watch the 30-second video: Contributions: How to batch and deposit gifts
A batch groups donations together — usually the cash and checks counted after a service — so they're easy to total, reconcile against a bank deposit, and keep organized.
What is a batch?
Churches typically use batches to:
Record Sunday in-person giving
Group cash and check donations
Match donations against bank deposits
Keep financial records clean and organized
Each batch has its own total amount and list of contributions.
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How to create a batch
Go to Contributions → Batches.
Click Create batch.
Enter a batch name — for example, “Sunday Giving – Jan 12, 2026”.
Select the batch date.
Click Save.
① Create batch. ② Click a batch's name to open it.
① Batch Name ② Batch Date ③ Save.
Your batch is created and ready to receive donations.
How to add gifts to a batch
Open an existing batch.
Click Add gift.
Select the donor or mark the gift as anonymous.
Choose the fund, method, date, and amount.
Click Add gift.
Inside a batch: ① Add gift records a gift straight into this batch. The side menu has ② Edit details and ③ Archive batch.
You can add as many donations to the same batch as you need. Add gift only appears while the batch is open.
How to deposit a batch
Once a batch has been counted and reviewed, you can deposit it. Depositing records the batch total as an income transaction in your accounting so it can be matched against your real bank deposit — and it marks the batch as Deposited, which locks it.
Go to Contributions → Batches.
Find an open batch and click the three-dot menu (•••).
Select Deposit.
In the Deposit batch window, review the batch name and Total amount.
Choose the bank account to deposit to and set the Deposit date.
Check the Fund (and optionally a Category), or click Split batch to spread the total across several funds and categories.
Click Deposit.
On the Batches list, open the ⋯ menu of an open batch and choose ① Deposit.
In Deposit batch: ① pick the bank account ② set the Deposit date ③ use Split batch to spread the total across funds and categories ④ Deposit. Once deposited, the batch is locked.
⚠️ Note: Depositing creates an income transaction for the batch total and locks the batch, so do this only after you've finished counting and reviewing. The Deposit option only appears on open batches, and only for users whose role has Accounting access.
Managing a batch
Inside a batch you can:
View the total amount and contributors
Add gifts, or Remove a gift from the batch (the gift itself stays in Giving)
Edit batch details
Archive the batch when you're finished (or unarchive it later)
⚠️ Note: A deposited batch is locked. You can't add, remove, or edit its gifts, edit its details, or archive it. Users with Accounting access can still Delete gift (this undoes the deposit and reopens the batch) or Delete batch (this also deletes its accounting transaction).
When should you use batches?
Use batches when you:
Count in-person giving after a service
Enter several cash or check donations at once
Want clear records for accounting and reconciliation
Batches are optional, but highly recommended for any church handling in-person giving.
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