What does archiving a member do?
When you archive a person:
They are removed from Active people
They no longer appear in emails, SMS, or group actions
Their giving, attendance, notes, and history remain intact
You can restore them anytime with one click
This is ideal for members who moved away, stopped attending, or should no longer receive communication.
Archive a member from the People list
Go to People → People
Find the person you want to archive
Click the three dots (⋯) in the Actions column
Select Archive
Confirm the action
The person is now marked as Archived and removed from the Active list.
Archive a member from their profile
Open People → People
Click on the person’s name to open their profile
In the left sidebar, click Archive person
Confirm the action
You will immediately see their status change to Archived.
View archived members
Go to People → People
At the top, click the Archived filter
You’ll see all inactive or archived members in one list
This helps you keep Active members focused and your database organized.
Unarchive (reactivate) a member
If someone returns to your church or becomes active again:
Open the Archived filter
Click on the person’s profile
Select Unarchive person
They will instantly move back to Active status with all data restored.
Good to know
Archiving does not delete a person
Archived members keep giving records and tax statements
You can still search and view archived profiles
Deleting is permanent, archiving is always reversible