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Send mass emails to your congregation

Gracely lets you send emails to multiple people at the same time directly from the People page. This is ideal for announcements, updates, reminders, or any message you want to share with a group of people.

When to use mass emails

Mass emails are useful when you want to:

  • Send announcements to your congregation

  • Notify members about events or changes

  • Share updates with selected people

  • Communicate quickly without creating a full campaign

You stay in control of who receives the message.

Select people to email

Select specific people

  1. Go to People from the left sidebar.

  2. Use the checkboxes next to each person to select them.

  3. A bulk actions bar will appear at the top.

Select everyone

  • Click Select all members to select everyone in the current view
    or

  • Use filters first, then select all filtered results

💡 Tip: Filters help you target adults, visitors, or archived people before sending.

Open the Send Email window

  1. With people selected, click Send Emails from the top action bar.

  2. The Send Email modal will open.

This is where you compose and send your message.

Compose your email

To

  • Shows how many people will receive the email

  • Click Change if you want to adjust recipients

Reply-to address

  • By default, this uses your church email

  • Click Change to use a different reply-to address

Subject (required)

  • This is the email subject line

  • Keep it short and clear so people open the email

Example:

  • “Sunday Service Update”

  • “Important Announcement”

Preheader

  • Optional preview text shown after the subject in inboxes

  • Helps improve open rates

Example:

  • “Please read before Sunday”

  • “Quick update from the church”

Email content

Use the editor to write your message.

You can:

  • Format text

  • Add links

  • Add images

  • Use headings and lists

Write like you are speaking directly to your congregation.

Send now or schedule for later

Send immediately

  1. Click Send

  2. Choose Send now

The email is sent instantly to all selected recipients.

Schedule for later

  1. Click Send

  2. Select Schedule for later

  3. Choose:

    • Date

    • Time

  4. Click Schedule

The email will be sent automatically at the selected time.

Save as draft

If you are not ready to send:

  • Click Save as draft

  • You can come back and finish the email later

This is useful when preparing announcements in advance.

Important notes

  • Only people with an email address will receive the message

  • Archived people are excluded unless explicitly selected

  • Emails respect unsubscribe preferences

  • Large sends may take a few minutes to complete

Best practices

  • Use filters to target the right audience

  • Keep subjects short and clear

  • Use preheaders to add context

  • Schedule emails for the best time of day

  • Avoid sending too many emails at once

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